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Three versions

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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. Payments to non-resident aliens for services that are performed in the U.S. must be reported on Form 1042-S if the payment amount exceeds:

A) $0
B) $1,000
C) $300
D) $600

2. IRS proposed penalties for missing or incorrect tax IDs on 1099 filings can be abated due to 'reasonable cause,' which can include each of the following, EXCEPT:

A) Documentation showing the error rate to be less than 5% of total 1099s
B) The organization's plan for improving the accuracy of future reporting
C) Steps the organization has taken in an attempt to obtain the correct payee information
D) Proof of a successful TIN match prior to the date of assessment

3. What is one reason special care must be taken when making changes to the vendor master file?

A) This task is generally performed by those who have little training on data entry
B) Internal audit generally oversees this process and they must be consulted first
C) Many instances of fraud are enabled by changes in the VMF
D) Some AP software solutions have been shown to corrupt data during this process

4. What is a "direct spend" invoice for?

A) Material
B) Repairs
C) Inventory
D) Supplies

5. What is an efficient way to handle vendor contact information in the VMF that is likely to change frequently?

A) Assign an individual to review the contact information for these vendors on a weekly basis
B) Include only the vendor web address in the VMF and check online to find the right contact as needed
C) Conduct a thorough audit of vendor names and addresses semiannually and make all changes discovered
D) Include in the vendor contract that you must be notified of any personnel changes in writing

Solutions: